How to Prepare Your Team for Corporate Headshots

Your team’s headshots are often the first impression potential clients, partners, and future employees have of your business. Whether they appear on your website, LinkedIn, proposals, or marketing materials, professional corporate headshots help build credibility and trust.

At Viewpoint Photography, we work with businesses throughout Sherwood Park and the Edmonton area to create professional, approachable, and consistent team photography. One of the most common questions we receive is:

“How should our staff prepare for headshots?”

The good news is that preparing your team doesn’t need to be complicated. A little planning goes a long way toward creating polished, professional results.

1. Choose a Consistent Style

Before photo day, decide how you want your company to be represented visually.

Ask yourself:

• Should the images feel formal or approachable?

• Do you want a studio background or workplace environment?

• Will these images be used for LinkedIn, your website, marketing materials, or all three?

• Should everyone have a consistent look?

Consistency across your team photos creates a stronger and more professional brand image.

For many businesses, we recommend:

• Neutral or coordinated colours

• Simple, timeless clothing

• Clean backgrounds

• Natural expressions

  
  
  

  

  
  
  

2. Encourage Professional but Comfortable Clothing

Employees should wear clothing that reflects your company culture while still looking polished.

Recommended Clothing Tips

• Solid colours photograph best

• Avoid busy patterns or large logos

• Layering with jackets or blazers adds professionalism

• Choose clothing that fits well and feels comfortable

• Avoid neon colours or overly bright whites

For most corporate headshots, business casual or professional attire works best.

Good Options Include:

• Blazers

• Dress shirts

• Blouses

• Knit sweaters

• Simple dresses

• Company-branded apparel (if appropriate)

  
  

3. Hair, Grooming & Makeup

Small details make a big difference on camera.

We suggest:

• Fresh haircuts at least a few days before photo day

• Light, natural makeup

• Trimmed facial hair

• Minimal shiny skincare products

• Bringing a brush, lint roller, or touch-up items

The goal is for everyone to look like the best version of themselves — professional, confident, and approachable.

4. Schedule Efficient Time Slots

One of the biggest concerns companies have is minimizing disruption to the workday.

At Viewpoint Photography, we streamline the process to keep sessions efficient and stress-free.

Tips for Smooth Scheduling:

• Create a staff schedule ahead of time

• Allow approximately 5 minutes per employee

• Photograph departments together when possible

• Schedule leadership team photos first

• Leave buffer time for late arrivals

For larger organizations, we can also create a mobile studio directly at your office.

5. Communicate Expectations to Your Team

Many people feel nervous about being photographed. A quick internal email can help employees feel more prepared and comfortable.

Include:

• Date and time

• Dress code suggestions

• Purpose of the photos

• Reassurance that the process is quick and relaxed

A confident, relaxed team almost always produces better expressions and more natural headshots.

6. Consider Updating Your Branding at the Same Time

Corporate headshot day is also a great opportunity to capture:

• Team photos

• Workplace candid images

• Office interiors

• Leadership portraits

• Brand photography for marketing

Many businesses choose to refresh their website and social media content all at once to create a cohesive visual identity.

7. Keep Your Headshots Current

Professional headshots should be updated regularly.

We generally recommend updating team photos every:

• 2–3 years

• After major branding changes

• When leadership changes occur

• Following office renovations or expansions

Updated imagery keeps your company looking active, modern, and professional.

Why Professional Corporate Headshots Matter

Strong corporate photography helps businesses:

• Build trust online

• Improve website credibility

• Strengthen LinkedIn profiles

• Create consistency across marketing materials

• Present a polished, professional image

In today’s digital world, professional photography is often part of a client’s first impression of your business.

Work With Viewpoint Photography

At Viewpoint Photography, we specialize in professional corporate headshots, branding photography, industrial photography, and commercial imagery for businesses across Sherwood Park and the Edmonton region.

We make the process simple, efficient, and comfortable for your entire team.

We Have Experience Photographing Professional Headshots For:

• Local construction companies

• Engineering firms

• Medical clinics

• Law offices

• Real estate professional

• Manufacturing businesses

• Corporate offices throughout Sherwood Park and Edmonton

  
  

Book Your Corporate Headshot Session

If your business is ready to refresh your team photography, contact Viewpoint Photography to schedule a corporate headshot session tailored to your company’s needs.

Professional, approachable imagery starts with preparation — and we’re here to guide you through the process from start to finish.